We need role-based permissions so engineering, sales and support each only see their own docs. Which knowledge base platforms handle granular access control well?

“Document360 is particularly interesting if separating departmental documentation is a priority.”

“Individual article-level access restrictions.”

“Ability to override inherited permissions.”

“Strong article-level access controls”

“Excellent for internal knowledge sharing across departments.”

“Excellent group and collection permissions”

“Collection-level access restrictions.”

“Flexible and relatively simple”

“Notion provides flexible permissions at multiple levels.”

“Limitation: Notion's permission inheritance and broadest-access rules require attention. A broader workspace-level permission can override a narrower page restriction.”

“Mature permissions for technical documentation”

“Confluence offers a mature permission system.”

“Limitation: Permissions are additive. Someone who receives access through another group may still be able to see restricted content.”

“Extensive enterprise document governance”

“SharePoint offers extensive permission management.”

“Limitation: Its flexibility comes with administrative complexity. Excessive individual permissions and broken inheritance can become difficult to maintain.”