Best Todoist alternatives 2026

Based on 53 AI answers to 40 buyer questions in Personal Task Management that name no product and where AI recommends a tool. Todoist itself is recommended in 29 of them. The ranking counts only those questions; questions that name a product are listed below but not counted.

Most recommended alternatives

1
TickTickrecommended for 28 questions · avg. position 1.9
“TickTick Best for combining personal tasks and shared lists. Includes calendar views, reminders, recurring tasks, and task assignments.”
2
Microsoft To Dorecommended for 10 questions · avg. position 2.6
“Microsoft To Do Best for simplicity and affordability. Shared lists, task assignment, reminders, and integration with Microsoft services.”
3
Amazing Marvinrecommended for 8 questions · avg. position 2
“Yes! Amazing Marvin has a Pomodoro timer that can be linked directly to individual tasks.”
4
Things 3recommended for 7 questions · avg. position 3.8
“Choose Things 3 if you value a polished personal productivity system more than AI-assisted organization.”
5
Sunsamarecommended for 6 questions · avg. position 2
“Yes — Sunsama can realistically replace a separate to-do app and become your primary daily planning and time-blocking tool.”
6
Structuredrecommended for 6 questions · avg. position 2.6
“3. Structured – if you prefer a clean visual representation of your day.”
7
Motionrecommended for 5 questions · avg. position 3.3
“If your schedule changes frequently and you want software to reorganize it, explore Motion.”
8
Akiflowrecommended for 4 questions · avg. position 1.7
“If you struggle to find time for important personal projects, explore Sunsama or Akiflow.”
9
Notionrecommended for 3 questions · avg. position 2
“The best options are Todoist, TickTick, Notion, and Things 3.”
10
ClickUprecommended for 3 questions · avg. position 2
“I'd put Todoist, ClickUp, and TickTick at the top of the shortlist, with Asana worth considering for team workflows.”
11
Asanarecommended for 2 questions · avg. position 1
“1. Asana – Best overall discussion experience. It combines comments, threaded replies, @mentions, attachments, reactions, and notifications.”
12
Habiticarecommended for 2 questions · avg. position 3
“Habitica Turns everyday responsibilities into a game.”

Who AI recommends, by feature and question

Each question shows the tools its answers recommend, in the order they were listed, and where Todoist stands.

Pomodoro Timer (3)

AI Assistant (3)

Shared Lists and Projects (3)

Most recommended alternatives

1
Slackrecommended for 29 questions · avg. position 1.5
“Slack | Workflow Builder, forms, triggers, app integrations and automated notifications | Lists, task assignments and deadlines | Teams using several different business tools”
2
Microsoft Teamsrecommended for 28 questions · avg. position 1.9
“Verdict: A strong choice if your organization already runs on Microsoft 365. I'd evaluate the new threaded channel experience rather than judging Teams by its older channel interface.”
3
Mattermostrecommended for 23 questions · avg. position 3.1
“Mattermost | Playbooks, triggers and customizable operational workflows | Checklists and structured process tracking | Technical operations and teams needing greater data control”
4
Google Chatrecommended for 17 questions · avg. position 3.6
“Google Chat | Apps and integrations within Google Chat spaces | Assignable tasks within spaces, linked to Google Workspace | Teams using Gmail, Google Drive and Calendar”
5
Rocket.Chatrecommended for 9 questions · avg. position 2.8
“Rocket.Chat has a fairly sophisticated role-based access control (RBAC) system, particularly for organizations that self-host and need to control administrative access, channel management, moderation, and user capabiliti...”
6
Zuliprecommended for 8 questions · avg. position 2.3
“If you're looking for a well-organized, searchable, asynchronous team communication platform with occasional voice/video meetings, Zulip is a good fit.”
7
Twistrecommended for 7 questions · avg. position 3.3
“My recommendation: If you're looking for a tool where a team can communicate, exchange documents, and later retrieve decisions or information from months-old discussions, Twist is worth considering.”
8
Discordrecommended for 4 questions · avg. position 3
“Discord has a surprisingly large app directory, while Google Chat benefits from its connection to the wider Google Workspace ecosystem.”
9
Zoho Cliqrecommended for 3 questions · avg. position 1.5
“### 2. Zoho Cliq — Best for affordability”
10
Pumblerecommended for 3 questions · avg. position 1.5
“### 1. Pumble — Best overall budget alternative”
11
Zoom Team Chatrecommended for 3 questions · avg. position 2
“I'd shortlist Slack, Microsoft Teams, Google Chat, Zoom Team Chat, and Mattermost.”
12
ClickUprecommended for 3 questions · avg. position 2.3
“ClickUp | Automation rules, triggers and actions | Built-in tasks, subtasks, dependencies and project boards | Teams wanting chat and work management in one environment”

Who AI recommends, by feature and question

Each question shows the tools its answers recommend, in the order they were listed, and where Todoist stands.

Guest access (3)

Screen sharing (2)

Bots (2)

Self-hosted deployment (1)

Our company has to self-host everything on our own infrastructure — which team chat options work well for that?Todoist: not named
Mattermost Rocket.Chat Zulip Dorik Unicorn Platform

Air-gapped deployment (1)

Is there team chat software that can run fully air-gapped in a high-security environment with no cloud dependency at all?Todoist: not named
Mattermost#1 Rocket.Chat#2 Element#3

Threaded conversations (1)

Which team chat tools let us keep conversations organized with threads instead of endless channel noise?Todoist: not named
Slack Twist Zulip

Roles and permissions (1)

We need team chat with granular roles and permissions so managers control who sees which channels — what options are out there?Todoist: not named
Mattermost#1 Rocket.Chat#2 Microsoft Teams#4

Search (1)

Which team chat tools are really good at searching through old messages and shared files, so people can actually find past decisions?Todoist: not named
Slack#1 Microsoft Teams#2 Google Chat#3

Data retention policies (1)

Which team chat tools let us set different data retention rules per channel instead of one global policy?Todoist: not named
Slack Mattermost Rocket.Chat

Workflow automation (1)

Which team chat platforms make it easy to build automated workflows and approvals without writing any code?Todoist: not named
Slack#1 Microsoft Teams#2 Google Chat#3

Third-party integrations (1)

How well do third-party integrations work across team chat platforms, and which ones have the biggest app directories?Todoist: not named
Slack#1 Microsoft Teams#2 Discord#3 Google Chat

Bring your own AI model (1)

We want to connect our own AI model or self-hosted agents inside team chat — which platforms let you bring your own model?Todoist: not named
Slack Mattermost Rocket.Chat Zulip Element

File sharing (1)

How do team chat platforms compare when it comes to sharing files and attachments in conversations, including storage limits and previews?Todoist: not named
Slack Microsoft Teams Google Chat Mattermost Discord

Task management (1)

We need to create and assign tasks with due dates right inside chat — which tools handle task management best?Todoist: also recommended
Asana#1 ClickUp#2

Voice and video calls (1)

How do team chat platforms compare when it comes to starting voice and video calls right from the workspace, and which ones make group calls reliable without needing a separate meeting app?Todoist: not named
Microsoft Teams#1 Zoom Team Chat#2 Slack#3

Team messaging (1)

I'm looking for a team chat tool that handles real-time messaging well for large groups, including direct messages and group conversations, without slowing down. Any recommendations?Todoist: not named
Slack Microsoft Teams Google Chat Mattermost

AI agents (1)

How do team chat tools differ when it comes to letting AI agents take actions and report back in channels while staying under admin governance?Todoist: not named
Slack Microsoft Teams Google Chat

AI assistant (1)

Which team chat apps have an AI assistant that can summarize long threads and draft replies without leaking our data?Todoist: not named
Slack#1 Microsoft Teams#2 Google Chat#3 Mattermost#4

Channels (1)

Which team chat tools give the best control over organizing conversations into public, private and topic-specific channels so things stay easy to find as we grow?Todoist: not named
Slack Microsoft Teams Mattermost Zulip

Single sign-on (1)

Which team chat platforms support single sign-on through SAML and OAuth without forcing us onto the most expensive plan?Todoist: not named
Zulip#1 Mattermost#2 Rocket.Chat#3

Open APIs and developer tools (1)

We want to build custom internal apps and webhooks on top of our chat tool — which platforms have the strongest APIs, SDKs and developer tooling?Todoist: not named
Slack#1 Microsoft Teams#2 Mattermost#3

Announcement channels (1)

We need one-way broadcast channels where only a few people can post company updates — which team chat tools handle announcement channels best?Todoist: not named
Slack Microsoft Teams Google Chat Mattermost Zoom Team Chat

Multi-platform apps (1)

How do team chat tools differ across their web, desktop and mobile clients, and which ones keep the experience consistent on all platforms?Todoist: not named
Slack#1 Microsoft Teams#2 Mattermost#3

Notifications (1)

Our team chat notifications are so noisy that people mute everything and miss real mentions — which platforms have the most configurable alerts with do-not-disturb and cross-device sync?Todoist: not named
Slack#1 Microsoft Teams#2 Mattermost#3

Most recommended alternatives

1
Obsidianrecommended for 29 questions · avg. position 2.6
“For a ten-year horizon, I'd put Obsidian and Joplin near the top of my shortlist, primarily because of their approach to local storage and portable notes.”
2
Notionrecommended for 18 questions · avg. position 2.7
“Notion AI Meeting Notes Best all-in-one alternative Records meetings, transcribes conversations, generates summaries and extracts action items. Notes and tasks live in the same workspace.”
3
Microsoft OneNoterecommended for 13 questions · avg. position 2
“Microsoft OneNote | Recording first, transcription afterwards; also offers separate live dictation | Broad Office language support, including German, English, French and Spanish | Yes when using its recording/transcripti...”
4
Apple Notesrecommended for 12 questions · avg. position 3.8
“Apple Notes | Convenient, integrated transcription; good for personal notes | 10 listed languages, including German, English, French and Spanish | Yes. Audio and transcript stay together”
5
Joplinrecommended for 11 questions · avg. position 3.3
“For a ten-year horizon, I'd put Obsidian and Joplin near the top of my shortlist, primarily because of their approach to local storage and portable notes.”
6
Evernoterecommended for 7 questions · avg. position 2
“Evernote | Audio recording, AI transcription and searchable audio | AI transcription available; check the current language selector | Yes. Audio is embedded in the note”
7
Google Keeprecommended for 5 questions · avg. position 1.3
“Google Keep | Excellent | Voice, photos, drawings, checklists | Extremely lightweight | Excellent”
8
Bearrecommended for 3 questions · avg. position 4.5
“Yes, you could use Bear as your daily notes and lightweight task manager, but I wouldn't recommend treating it as a full replacement for a dedicated to-do app unless your task-management needs are fairly simple.”
9
Notesnookrecommended for 2 questions · avg. position 2
10
Heptabaserecommended for 2 questions · avg. position 2
“I'd start by trying Milanote, Heptabase and Obsidian Canvas.”
11
Granolarecommended for 2 questions · avg. position 2.5
“3. Granola Best for clean, polished notes”
12
Logseqrecommended for 2 questions · avg. position 2.5
“### 3. Logseq — powerful, but more opinionated”